The Constitution of The Royal Infirmary of Edinburgh Pelican Nurses' League
1) With effect from 23rd April 2016 the Title of the organisation will be 'The Royal Infirmary of Edinburgh Pelican Nurses' League,' (herein after referred to as 'The League').
2) The Purposes of the League will be: to disburse monies in support of members found to be in need by reason of age, ill-health, disability, financial hardship or other disadvantage, at the sole discretion of the Executive Committee or of the Benevolent Fund Committee (a sub-group of the Executive Committee) whose decision will be final and binding in all respects; to promote the advancement of education of Registered Nurses (Adult Branch of Nursing) working within NHS Lothian by considering requests for grants from these nurses, to enable them to carry out a project designed with a view to improving patient care; to promote the advancement of education of nursing students training for Registration (Adult Branch of Nursing) from Edinburgh Napier University, Queen Margaret University and The University of Edinburgh by considering requests for financial support for their Clinical Elective placement. In furtherance of these purposes, the League will undertake the following activities:
i) form a link between all who trained in the Royal Infirmary of Edinburgh School of Nursing or South Lothian College of Nursing, gaining their Registration or Enrolment and then completing one year as a Staff Nurse or six months as an Enrolled Nurse in the Royal Infirmary, following which they were awarded their hospital badge, i.e. the Pelican badge;
ii) keep a Register of all members' names and addresses;
iii) publish to members an annual Statement of Accounts and that not later than the last day of March in each year;
iv) arrange and hold an Annual General Meeting in each year and that not later than the last Saturday in April in any year, and to submit to the Meeting the relevant Statement of Accounts.
3) The qualification for membership of the League will be those nurses who trained at the Royal Infirmary of Edinburgh School of Nursing or South Lothian College of Nursing, gaining their Registration or Enrolment, and then completing a year as a Staff Nurse or six months as an Enrolled Nurse at the Royal Infirmary, following which they were awarded their hospital badge, i.e. the Pelican badge. Also such Honorary Members as approved by the Executive Committee.
4) The Executive Committee will be established for the League to conduct its administration and affairs, such Committee to be formed of the Honorary Vice Presidents (each holding a Life Membership) and the President, Secretary and Treasurer, Journal Editor and Assistant Secretary, each of whom will be elected by a vote of the League Members at the AGM, such vote being decided by a simple majority. In addition, there will be six Ordinary Members elected to the Committee.
Any member of the League may nominate an individual to the Executive Committee. Once proposed and seconded, the nomination will be put to members of the League at the AGM for a vote. All Office Bearers and Ordinary Members will serve for a period of four years.
Two of the six Ordinary Members elected as aforesaid will retire in rotation each year and will not be eligible for election again until a period of one year shall have elapsed.
In the event of a nomination for a successor for a retiring Office Bearer or Ordinary Member not being forthcoming, the current incumbent may serve for a further period of one year, while efforts continue to seek a nominee to take up their position.
5) a) The Executive Committee aforesaid will administer the whole business of the League, and a quorum will be five Committee members, all being present.
b) Vacancies of either the Office Bearers or Ordinary Members of the Committee will be filled by the nomination and seconding of candidates by any League member, and thereafter voted on at the Annual General Meeting and decided on by a simple majority of those present at the meeting.
c) The Executive Committee will meet twice a year, with one of such meetings being prior to the Annual General Meeting, at which the Annual Accounts will be tabled for examination, and approved by voting, with a simple majority of those present to constitute approval.
6) Life membership of the League will be subject to a one time membership fee of Twenty Pounds Sterling (£20.00) payable to the Royal Infirmary of Edinburgh Pelican Nurses' League.
7) Each member of the League will be entitled to be furnished with a full copy of the Annual Accounts, along with the Notice convening the Annual General Meeting.
8) Asset Lock and dissolution clause:
For the avoidance of doubt, no part of the income or property of the League shall (otherwise than in pursuance of the organisation's charitable purposes) be paid or transferred (directly or indirectly) to the members, either in the course of the organisation's existence or on dissolution. In the event of a necessary dissolution of the League any assets remaining after the satisfaction of any proper debts or liabilities shall be distributed by the trustees to an organisation or organisations having objects similar to those of the charity.
9) The Constitution hereby created may not be altered or changed in any respect, except by a two-thirds majority of League members present at an Annual General Meeting, or an Extraordinary General Meeting, and that subject to twenty-eight days prior notice to all members, with details of such proposals, and notification of the date, time and place of the meeting.
Practice note: On appointment of an Office Bearer, following retirement of the current post holder, it is recommended that the newly retired Office Bearer act as mentor to the new Office Bearer.